Reproduction Policy

Reproductions are provided by Pitts Theology Library as a service to researchers for their private study and use on a fee-for-service basis. The library does not sell reproductions and reproductions provided may not be further reproduced without prior permission. In order to ensure the careful handling of Special Collections materials, all reproduction is done by the Special Collections staff. Researchers are allowed, under certain circumstances, to use personal digital cameras to reproduce images of Special Collections items; please refer to our Digital Camera Policy.

To request a reproduction of a Special Collections item, contact the Special Collections Research Assistant (dmadera@emory.edu). Patrons using the material in the Graham-Jeschke Reading Room must first ask a staff member for instructions as soon as the material for reproduction has been identified. Do not remove any items for copying until these instructions have been given. A reproduction request form will be provided and specific instructions will be given upon request.

Conditions of Reproduction

The department may set limits on reproductions based on available staff time, copyright, and the fragility of the materials. The department reserves the right to refuse reproduction of any materials which are judged too fragile. Restricted archival materials or items not owned by Pitts Theology Library will only be reproduced with special written permission.

Permissions and Copyright Information

Note that permission to obtain photocopies does not constitute permission to publish the photocopied materials. See our Permission to Publish page for information on obtaining permission to publish materials from our archives and manuscript collections.

The patron must assume full responsibility for any infringement on copyright or for any other legal issues, such as libel or invasion of privacy, which may arise from the patron's use of the copies. Persons using manuscripts should be aware that unpublished materials (including letters, diaries, memoranda, literary manuscripts, photographs, films, audiotapes, and materials in digital formats) are protected by the copyright law (Title 17 U.S. Code) and any use beyond "fair use" may be an infringement. For more information, see our Copyright Guidelines page.

Reproduction Options

For reproduction of archives, manuscripts, and rare books, contact the Special Collections Reference Assistant at 404-727-1223 or dmadera@emory.edu. For reproduction of audiovisual and other special format materials, contact the Curator of Archives and Manuscripts at 404-727-1222 or bwason@emory.edu.

Digital Scans

Digital scans refer to images delivered in either PDF or JPG format. In order to limit the handling and exposure of rare books and archival material, items were produced before the year 1800 will be scanned at 600dpi in full color. Items that were produced from 1800 to 1923 will be scanned at 300dpi in either grayscale or full color at the staff's discretion. Items that were produced after 1923 will be scanned at 300dpi in grayscale. To inquire about exceptions to this policy, please contact the Special Collections Reference Assistant. Material scanned as a result of a reproduction request may subsequently be made available to the public through the Pitts Theology Library Digital Collections.

The cost of digital scans are $1.00 per exposure. Up to 10 exposures can usually be completed on a while-you-wait basis. Larger orders are completed as staff time allows. Scans are delivered either through electronic mail or direct download and prepayment is required for all scan orders.

High-Resolution Digital Scans

High-resolution digital scans refer to images reproduced digitally at 1200dpi in TIFF format. High-resolution digital scans are $50 for the first image and $25 for each additional image, per order. Prepayment is required for all special collections high-resolution scan orders. Due to the large file size of these images, the method of delivery will be determined on a case-by-case basis.

Photocopies

Photocopy orders are $0.25 per exposure. Exposures are printed on either letter-size (8.5" x 11") or legal-size (8.5" x 14") paper. Orders will be subject to an additional labor charge of $10.00 for each 50 exposures. Photocopy orders of 20 exposures or less can usually be completed on a while-you-wait basis. Larger orders are completed as staff time allows. A minimum shipping and handling fee of $5.00, up to the total cost of shipment, will be added to all orders sent by mail or shipping service. Prepayment is required for all special collections photocopies.

Audio and Video Recordings

Digital-to-digital format reproductions are $50 per title. Analog-to-digital format reproduction pricing is determined per each individual order based on labor expenditures. Requests for recordings that cannot be reproduced due to fragility or format will either be denied at the discretion of the Curator or reproduced at a filmography studio. The user will pay the cost of the studio services plus an additional $25.00 labor charge. Prepayment is required for all special collections audio orders.

Please contact the Special Collections Reference Assistant (dmadera@emory.edu) for further instructions and information regarding payment.